Cafe Scheduling Software

Small team, big scheduling challenges

With just 5-15 employees, every scheduling mistake hits harder. Excel spreadsheets and handwritten schedules create chaos when you need clarity.

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Every person matters

With a small team, one scheduling mistake can leave you short-staffed during the morning rush or weekend busy periods.

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Manual tracking mess

Juggling availability requests, time-off, and shift preferences in Excel or on paper gets overwhelming fast.

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Rush hour stress

Peak hours need your best baristas, but coordinating who works when becomes a weekly puzzle.

Built for small teams that move fast

Shiftwell understands that cafes operate differently. With 5-15 employees, you need scheduling that's simple, fast, and flexible enough to handle the unique dynamics of a close-knit team.

✓ Perfect for teams of 5-15 employees
✓ Quick setup, no complex training
✓ Flexible scheduling for part-time staff

Small team scheduling interface showing 5-15 employee scheduling with flexible part-time arrangements

Barista shift scheduling showing experienced baristas assigned to rush hours and skill level balancing

Schedule around your star baristas

Make sure your experienced baristas are working during peak hours while giving newer team members the training shifts they need. Balance skill levels across all shifts effortlessly.

✓ Assign your best baristas to rush hours
✓ Balance experience levels per shift
✓ Track part-time availability easily

Never get caught short-staffed

With a small team, being down even one person can ruin your service. Shiftwell helps you spot potential problems before they happen and keeps your cafe running smoothly.

✓ Warnings for understaffed shifts
✓ See who is available to work
✓ Ensure coverage for peak hours

Staffing alerts and warnings showing understaffing warnings and espresso machine training tracking

Schedule sharing and communication showing clean printed schedules and email sharing options

Keep everyone in the loop

Small teams work best when everyone knows what's happening. Share schedules however your team prefers - print them out, send via email, or post digitally.

✓ Clean, easy-to-read printed schedules
✓ Email schedules to your team
✓ Add notes for special instructions

More time for what matters

Cafe owners using Shiftwell spend less time on scheduling and more time creating the perfect customer experience.

2-3 hrs

Saved per week on scheduling

5-15

Perfect team size range

Zero

Staff training needed

5 min

To create weekly schedule

Perfect for independent cafes

"As a small cafe owner, I don't have time to learn complicated software or train my staff on new systems. Shiftwell lets me create perfect schedules in minutes, and my team gets a clean, printed schedule they can actually read."

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Typical Cafe Owner

Managing 8-12 employees

Cafe scheduling that just works